VOLUME I: GENERAL FILE: DHI
VOLUME I: GENERAL FILE: EDF/EE
VOLUME
III: STUDENTS FILE: JGH
The Superintendent shall keep such records as directed by the Board, state law, the State Board of Education, or other legal and/or regulatory agency (see policy DHI, Records Retention Schedule).
All official records of the Board shall be stored in said location as shall all necessary records associated with School System operation. These shall include all microfilms or prints made therefrom in accordance with Alabama law.
School System records are public records and are available for inspection by any person at reasonable times during working hours. Certain school documents, however (e.g., pupil school health records, pupil report cards, supervisory reports on teachers, budget “worksheets,” and personnel folder), are in the category of privileged information and are not public records.
No copies of School System records shall be copied on School System equipment or duplicated at cost to the School System except for official school business. No official records shall be taken from the school or School System premises except for official school business.
There is no obligation on the School System to reproduce any records except for appropriate official agencies. Copies of School System records will be made at the expense of the requester, except when required by appropriate official agencies.
Any person, including a member of the Board, may request the Superintendent to produce for his or her inspection and/or copying, all official, non-privileged records of the Board at a mutually agreeable time with the Superintendent and such time and place will be mutually stipulated during normal working hours. However, if at any time the Superintendent deems a request to be unreasonable, either in its purpose or in the time and expense that will be required to produce such records, then the Superintendent may refer the requesting party to the Board for its consideration of the request.
SOURCE: Tuscaloosa County Board of Education, Tuscaloosa, Alabama
ADOPTED: March 9, 1992; REVISED January 19, 2012
LEGAL REF.: The Code of Alabama, 16-1-3, 16-1-4, 16-1-5, 20, 16-8-7; U.S.C. 1232 (g-i).